An attendance grade will be issued as a part of the qurter grading system. This grade, although not factored into the GPA, is an important indication of a student's level of responsibility, and is recorded on the student's permanent transcript.
HOW ATTENDANCE GRADES ARE FIGURED
At the beginning of each quarter all students have a clean slate with an attendance grade of an “A”. However, this grade can be lowered determined by a penalty point system. Penalty points are accumulated throughout each quarter. One point per unexcused tardy and four points per unexcused absence. Letter grades are assigned based on total points accumulated.
A – (0 – 3) 1 pt. 1-5 min. late
B – (4 – 7) 2 pt. 6-10 min. late
C – (8 – 11) 3 pt. 11-15 min. late
D – (12 – 15) 4 pt. Unexcused Absence
F – 16 points and above
For example, if at the end of a quarter a student’s record shows four unexcused tardies and one unexcused absence, his or her accumulated penalty points total 8. A grade of “C” will be recorded.
Attendance grades are recorded as part of the permanent transcript. Poor attendance may affect the decision when students are considered for re-acceptance for the next school year. To minimize problems and potential errors, students should check the attendance list daily.
PROCEDURES FOR EXCUSING ABSENCES AND TARDIES
In order for absences to be excused, permission should be obtained prior to absence or with an excuse submitted to the Registrar’s Office as soon as possible if a student is sick and unable to meet appointments. Excuses will be accepted by phone, in person, or in writing, when they come from the adult accountable at the time.
A teacher may allow a student to leave his or her class and excuse that absence, but he or she may not excuse an absence for a class taught by another teacher. Teachers may write tardy excuses on occasions when they feel it necessary to ask a student to be a few minutes late to their next class.
VERIFICATION OF DAILY ATTENDANCE RECORDS
A list of students on an “Excused Due to Illness List” as reported by parents, deans, or school nurse will be posted in the Registrar’s Office each day.
Also, all absences from the previous day will be posted so students can be aware of what is being recorded in their files.
It is in the best interest of the student to clarify or correct any daily attendance record immediately so as to avoid the consequences outlined below.
CONSEQUENCES FOR UNEXCUSED ABSENCES AND TARDIES
Because there is no excuse for unexcused absences and unexcused tardies, they should not occur. If a student does fail to meet his or her scheduled appointments (classes or work), the following will happen.
Unexcused Class Absences
Shortly after receiving notice of an absence to a class, the Registrar’s Office will mark the absence as excused if the student’s name is on the “Excused Due to Illness List” or if an excuse slip has already been submitted for other reasons. If not, the dean or parent will be contacted. At that time, by their direction, the absence will be marked either excused or unexcused.
1. When attendance points reach 12, a visit from the vice principal can be expected.
2. When attendance points reach 16, parents will be notified and the student will be put on a daily sign in with all his or her teachers. The sign in may last up to two weeks or longer.
3. If attendance points reach 21, suspension is in order and a face-to-face conference with parents, student, and appropriate staff will take place. A plan of action for how this unacceptable pattern of behavior will be changed must be in place before the student returns to campus. With a fourth unexcused absence the quarter attendance will be an “F”.
Unexcused Class Tardies
An accumulation of four unexcused tardies will have the same impact on the attendance grade as one excused absence. Though there are no stated fines for accumulated tardies, parents will be notified with each drop of the attendance grade. A conference with parents will be called with the sixth unexcused tardy and/or with any drop in grade thereafter, with a plan of action agreed upon.
Unexcused Work Absences and Tardies
Work supervisors will keep daily attendance records. Unexcused absences from work will have the same impact on the work grades that unexcused absences from classes have on the attendance grade. Work absences are unexcused unless cleared with the work supervisor.
Missing your scheduled work appointments will not only result in losing the pay you could have received and parents may be billed for lost hours. Laurelwood desires to pay a minimum of $8.40 pre hour for work on campus. However, as an educational institution with work education as an integral part of our curriculum, state or federal minimum wage laws do not govern us.
The Academy considers habits of promptness and reliability to be as important to the school program as are academic learning and study habits. Regular attendance, promptness, and dependability are characteristics of successful individuals. Every student is expected to meet all appointments, which include classes, study hall, dormitory, worships, assemblies, music programs, work, chapels, and weekend religious services. Absences and tardies will not be tolerated. At the discretion of the teacher, a student who is excessively late in arriving at a particular class may incur an absence for that period. If 25% or more of a class is missed during any given quarter, even due to excused absences, a student may be dropped from the class and may be asked to withdraw from school.
Absences due to illness, fieldtrips, or other unavoidable circumstances can be excused. If extended absences are anticipated, arrangements should be made to have assignments sent.